What is Email Hosting?

Whether you are an individual seeking a personalized email account or work for an organization who needs to provide email services, email hosting may be an option for you. Email hosting is a service that companies provide in which they act as the email client. Either they will provide you with email or they will provide your customer’s with email under the guise of your company. Email hosting companies take the hassle out of email usage, by letting you control how you use it.

There are several functions of email hosting. First, there is personal account email hosting. This type of service is for individuals or families with their own domains who would like personalized email accounts. Therefore, instead of linking your website to some other email service (hotmail, yahoo, etc…), you may link it to your own domain (email@yourdomain.com). This makes it easier for people to contact you, because the domain name and email address will be very similar.

The next type is email hosting for business accounts. This type of email hosting uses the company name as the email domain. It makes it easy for all employees to communicate with one another. Employees have access to company email from work, home, and any other remote location by use of a laptop or desktop. There is a shared address book for sending emails to the entire organization or from peer to peer. Many companies also offer mandatory password changes at intervals specified by the employer to keep messages confidential. Also, if employees have problems with their email, they can contact the email host directly.

Group email hosting is a tool used to build camaraderie within an organization. The email host company uses your organization’s logos, colors, images, and text to send newsletters and flyers. It has the capability to mail all members simultaneously at the click of a button. There is no need to select each individual email recipient.

Email provided by your company can be outsourced to an email hosting company. If you supply email accounts to your customers, you should consider this option. By letting an email hosting company handle this service for you, you can free up time to handle other business obligations. With email outsourcing, the host company will perform under the guise of your private label or brand, custom-tailor the mailbox configuration to your liking, and provide twenty-four hour support.